To close remediation plans you must first build the framework for these plans. Please refer to ‘Remediation Plan Setup’ in your Training Guide if you are yet to do this.
First, hover over ‘Auditing’ and select ‘Remediation Plans’ from the drop down which shows.
On the bottom of the page you will now see your Remediation Plan List.
Click on the title for an approved but not yet completed (below) plan so it highlights black. Then, click ‘View Selected Item’ in order to open it.
After opening the Remediation Plan, click the Gaps tab. You will now see ‘Associated Gap Items’ to your right. In this instance, the regulation which the plan is tied to ends in numbers within the 300 range. They could also end in numbers which are either in the 500s or 13,000s. For this circumstance (since the regulation ends in 300), you would copy this sentence verbatim into the Notes tab found all the way to the left (see below the next picture pane) – The Policy to remediate the identified Gap from the risk analysis is located in The Guard’s Document Manager under the Security File Folder.
This is where you will find the Notes tab ^^
Now, let’s imagine that this regulation had ended either in the 500s or 13000s. For the Notes tab you would want to be sure to copy this sentence verbatim – The Policy to remediate the identified Gap from the risk analysis is located in The Guard’s Document Manager under the Privacy File Folder.
Almost there! Now, you will want to click the Goals tab directly next to the Gaps tab (see below) and mark any open goals as complete. There may not be any goals listed at all but be sure to mark any present as completed at this point.
Now, review the plan and ensure all is correct because once you close the remediation plan you cannot re-open it. If all is correct, go ahead and close the remediation plan.
This ties back to The Seven Fundamental Elements of an Effective Compliance Plan by, “Conducting internal monitoring and auditing.”